Health and Safety Policy 2015
Implementation of Policy
The Churchwardens will ensure that all employees and church members have access to the Health and Safety Policy which is located in the Parish Office, and available for inspection during office hours.
Risk assessments will be undertaken for all Church activities and systems annually. The results of the risk assessments will be recorded in writing, and safety procedures produced and implemented to ensure adequate levels of health safety and welfare.
Risk assessments are to be reviewed regularly to ensure that they are still appropriate to the tasks covered, and to include any new assessments according to any changing circumstances. The Parish Health and Safety Officer shall be responsible for undertaking risk assessments as necessary.
The results of risk assessment shall be recorded and kept in the Parish Office with the Health and Safety Policy. The findings of the risk assessments will be reported to, and agreed with, the Churchwardens.
Action required to remove or control the risks identified will be approved by the Churchwardens, who shall be responsible for ensuring that any required action is implemented.
First Aid, Accidents, Ill Health and Near Misses
The First Aid Box at St Leonard’s is kept in the kitchen at the rear of the Choir Vestry, at Holy Cross in the kitchen.
The Health and Safety Officer is responsible for ensuring that the First Aid Box is kept fully stocked and equipped.
All injuries, incidents, and dangerous occurrences at work involving Employees, Church members, visitors or members of the public must be reported and recorded in the Accident Book.
The Accident Book is kept in the kitchen at the rear of the Choir Vestry, and in the kitchen at Holy Cross.
Major accidents or incidents must be reported to the Enforcing Authority quickly by phone or fax. These and other specified injuries or incidents must also be reported by submitting a completed F2508 report form to the Authority within ten days of the incidents. The Regulations also require the notification of non-
The process for notifying accidents is to report all cases to the Health and Safety Executive's Incident Contact Centre. This can be done in a number of ways:
Telephone: 0845 3009923 Fax: 0845 3009924
The Parish Health and Safety Officer is responsible for investigating any incidents, injuries or dangerous occurrences and is also responsible for advising the Churchwardens of any measures that need to be put in place to minimise the risk of any incidents reoccurring. The Churchwardens are responsible for acting on investigation findings to prevent a recurrence.
Emergency Procedures – Fire and Evacuation
The Churchwardens are responsible for ensuring that a Fire Risk Assessment is undertaken and implemented. This is to include procedures required at concerts and special services when the Church is crowded.
Fire extinguishers are to be maintained and checked by an approved contractor every year.
Safe Plant and Equipment
The Health and Safety Officer is responsible for identifying all equipment and plant needing maintenance and is responsible for ensuring effective maintenance procedures are drawn up.
The Churchwardens are responsible for ensuring that all identified maintenance is implemented and that records of any inspection, servicing or maintenance of equipment and plant is recorded and that records are maintained. This to include the heating system and service pipes.
Any problems found with plant or equipment should be reported as soon as possible to the Churchwardens.
Safe Handling and Use of Substances
The Health and Safety Officer will be responsible for identifying all substances that need a COSHH assessment and for undertaking COSHH assessments and for ensuring that records are kept and maintained where necessary.
Assessments are to be reviewed every year or when the work activity changes, whichever occurs soonest.
Display Screen Equipment
The Churchwardens will be responsible for ensuring that display screen equipment workstations are assessed and will ensure that records of the assessments are kept and maintained. They will be responsible for ensuring that any required action is implemented.
It is the Church’s policy to ensure that any electrical system at work is safe to use and properly maintained.
The Churchwardens will be responsible for ensuring that all electrical installations and electrical equipment are regularly examined by a qualified electrician.
The electrical installations will be examined in accordance with the frequency stipulated under the relevant regulations and records of any examinations or works carried out on the electrical installations will be kept and maintained by the Churchwardens.
Damaged or faulty equipment should be reported immediately to the Churchwardens and labelled ‘faulty and not to be used’ until it has been repaired.
It is the policy of the Parish that church members and employees who work by themselves without close contact with others should make sure their colleagues know where they are going and when they will be back.
It is the Church’s policy to advise those who work, or are involved in a church activity, by themselves without close contact with others, to take a mobile phone with them. There is a landline and phone for those on duty in the Crypt.
Information and Instruction
The Health and Safety Law Poster is displayed in the Parish Office. A Copy of the Certificate of Employers Liability Insurance and Certificate of Public Liability Insurance is displayed in the Parish Office
The following procedures are attached which outline the steps to be taken to ensure these work areas are carried out safely:
Fire safety at concerts and large services
Use of candles in the church
Cleaning the church
The following documents can be downloaded free of charge, as a pdf documents:
An Introduction to health and safety INDG 259
Managing health and safety INDG 275
Director’s responsibilities for health and safety INDG 343
Need help on health and safety? INDG 322
Writing a health and safety policy statement HSC6 www.HSE.gov.uk
Find at www.hse.gov.uk/pubns/index.htm